SESSION 6: Permit Mailings BRM Presort Bureaus. Supporting the Development of Records and Information Management Professionals The Records Management Training Program provides five services that support records management training performed by Federal agencies. (NARA, 2019). DoD Social Media Hub; NARA Guidance on Managing Social Media Records; DoD Internet Services and Internet-Based Capabilities (IbC) (DoDI 8550.01) Joint Ethics Regulation (DoD 5500.7-R) Annual Records Management Training DTG 151431Z JUN 16 - Publish Date: 02/19/18 download PDF. SESSION 4: Mail Center Safety and Security. Management Program. 2.) Elementary and Middle School records requests should be forwarded directly to the student’s last school of attendance. Administers and provides guidance and direction to employees of the Department of Defense Education Activity as it relates to the Privacy Act, Information Collection, and Forms Management Programs. e. Develops records management overview training to educate DoD personnel of their records management responsibilities pursuant to Reference (e). On December 8, 2009, The Office of Management and Budget issued the Open Government Directive (M-10-06) which described the principles of transparency, participation, and collaboration as “the cornerstone of an open government.” The Office Professional and Records Management Masterclass is an exciting and interactive training course, designed to provide participants with the opportunity to review and develop interpersonal and professional skills needed to do their jobs effectively, thereby contributing to personal and organizational success. DoD Field Activities. The training … Capstone officials vary by agency depending on an agency’s organization and how it carries out agency roles. The Freedom of Information Act Office supports all actions related to Freedom of Information requests submitted by the public for access to records under the control of the Offices of the Department of Defense Education Activity. !! DoD created the standard in the mid 1990s after Congress ordered the department to improve its records management. SESSION 3: Transportation Service Providers and Small Package Shipping. Capstone (permanent) officials are senior officials (e.g., those high on the organization chart) generally responsible for agency program policy and mission-related actions. US Army Base Fort Devens Training Facilities and Training Support. The DoD Records Officer collaborates with DoD Components and NARA to execute the DoD Records Management Program in accordance with this instruction and the responsibilities contained in section 1220.34 of Reference (c) and References (b) and (d). SESSION 2: DOD Mail Policies. 614600 DON EEO Training DOR-RM-010-1.2 Records Management in the DON: Everyone's Responsibility NOST-USOPSEC-3.0 Uncle Sam's OPSEC 3.0 679353 DON Initial and Annual Ethics Training V.3 DOD-CTIP-4.0 Combating Trafficking in Persons - CTIP General Awareness Training CENSECFOR-AT-010-1.0 Antiterrorism Level I Awareness Training Defense Media Activity (DMA) Defense Technical Information Center (DTIC) Department of Defense Test Resource Management Center (TRMC) Washington Headquarters Services (WHS) CMMC. If you are interested in attending, please contact us at whs.mc-alex.esd.mbx.dfoipo-training@mail.mil The lesson will open in a new window. SESSION 8: Mail Records Management (Records/Forms and Retention Periods) The Directives Division administers and operates the DoD Issuances Program, the DoD Information Collections Program, DOD Forms Management Program, GAO Affairs, and the DoD Plain Language Program for the Office of the Secretary of Defense. Information Management; DoDD 5015.2, DoD Records Management Program; DoDD 5100.3, Support of the Headquarters of Combatant and Subordinate Joint Commands; and DoD Standard 5015.02 (DoD 5015.02-STD), Design Criteria Standard for Electronic Records Management Software Applications. Training Materials Catalog Our Training Materials Catalog contains most of the training materials that we develop, including all of the new online lessons that … The Executive Services Division administers the correspondence management policies and processes designed to efficiently and effectively capture and preserve documents for the Department of Defense Education Activity Headquarters. This Naval message states that in addition to the basic records management (RM) training requirement, all DON personnel must be reminded, every year, of their RM responsibilities and that this refresher training is mandatory. The EDLM reform encourages DoD organizations to use the Office of Personnel Management’s (OPM) USALearning program as a hub for acquiring unclassified products and services that support education and training. SESSION 5: Mail Center Operations. FOIA training is announced on this page as well as through the chain of command within the respective components. Instructions on how to download the files. REF C IS DODI 5015.02, DOD RECORDS MANAGEMENT PROGRAM. Maintains this DoD-wide training to ensure its relevancy and timeliness, and provides the training to Components for execution. The records disposition schedules contained in these documents are collected from the General Records Schedules (GRS) and National Archives and Records Administration (NARA) approved OSD-specific schedules, as of June 2019. Training Compliance. RIM uses Huddle to collaborate and communicate on RIM projects, share files and forms securely, control and respond to RIM cyclical actions, and produce/automate RIM reports in a single digital workspace. 4 Essential Capabilities necessary to enable all goals: 1.) The Department of Defense provides the military … Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Paperwork Reduction Act (PRA) OMB SORN Process, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. Standards – DoD employs a family of standards that include not only commonly recognized approaches for the management and utilization of data assets, but also Select the title of the lesson. The agreement will save DOD money and will make training employees easier, said Lisa Hershman, DOD’s acting chief management officer. If you have a popup blocker, either disable it or permit popups to run from this website. Records Management Program RECORDS MANAGEMENT MANUAL Published By The Department of the Navy Chief Information Officer November 2007Revision. NARA to execute the DoD Records Management Program in accordance with this instruction and the responsibilities contained in section 1220.34 of Reference (c) and References (b) and (d). ERA manages the transfer of all permanent records, in all formats and media, transferred to NARA through the Annual Move or by direct offer. DOPSR is responsible for managing the Department of Defense security review program, reviewing written materials both for public and controlled release. INTRODUCTION. DoD/DoDEA Schools and Institutions Records, Transition to Electronic Records (M-19-21), 41 USC Chap 102, Part 102-193 CREATION, MAINTENANCE, AND USE OF RECORDS, 44 USC Chap 31 Records Management by Federal Agencies, Public Law No: 113-187 Presidential and Federal Records Act Amendments of 2014, Presidential Memorandum -- Managing Government Records, OMB Circular A-130 Managing Information as a Strategic Resource, Managing Government Records Directive (M-12-18), Executive Order 13526- Classified National Security Information, DOD I 5015.02 DoD Records Management Program, DoD 5015.02 STD Records Management Application Standard, (AI-15) OSD Records & Information Management Program, OSD RIM Procedures for Archiving Social Media Sites 18 Jan 17, NARA White Paper on Capture of Social Media Records (2013), SECDEF_Memo_Retention of Social Media 6 Jan 2017, White House Memo to Federal Agencies_Social Media Accounts (31 Oct 16), SD821 PRESIDENTIAL APPOINTEES AND SENIOR OFFICIALS, SD823 STANDIRIZED RECORDKEEPING CHECKLIST, SD828 ELECTRONIC INFORMATION SYSTEM APPRAISAL, SD831 RECORDS INVENTORY TO ESTABLISH NEW RECORDS SERIES, SD833 TRANSFER OF RECORDS BETWEEN DoDOSD COMPONENTS, SF115 REQUEST FOR RECORDS DISPOSITION AUTHORITY, NARA Guidance on Managing Social Media Records, DoD Internet Services and Internet-Based Capabilities (IbC) (DoDI 8550.01), Standards of Conduct as Applied to Personal Social Media Use (Office of Government Ethics Legal Advisory), Defense Office of Prepublication and Security Review, DoDEA Records Management For Everyone Training (Annual), NARA National Records Management Training Program (YouTube Channel), NARA Federal Records Management Professional Development (Resources). This page contains lessons that may be viewed from this page. Records Management Training - Mandatory Requirement. This Naval message states that in addition to the basic records management (RM) training requirement, all DON personnel must be reminded, every year, of their RM responsibilities and that this refresher training is mandatory. Annual Records Management Training DTG 151431Z JUN 16 - February 19, 2018. DOD Forms Management Program. The DoDEA Student Records Center provides High School transcripts for graduates and High School students who previously attended a DoDEA High School. They are arranged by Series, according to a ‘functional’ file system; that is, by major functions within OSD and the components falling under the purview of OSD for Records and Information Management. Records Management; Procedures for Archiving Social Media Accounts of OSD Components [PDF] Toolkit for Managing Electronic Records [Website with links resources] Records Management Training [National Archives and Records Administration Training Program portal] Social Media Records Management Training [NARA PPT on MAX Portal - requires MAX account] It prescribes procedures on DoD pest management training and certification of pesticide applicators. Architecture – DoD architecture, enabled by enterprise cloud and other technologies, must allow pivoting on data more rapidly than adversaries are able to adapt. FOIA.Gov is the United States Government's central website for FOIA resources and informarion, as well as filing initial FOIA requests. All Army personnel (Military, Civilians & Contractors) must complete the Records Management Awareness Training in Army Learning Management System (ALMS).All Records Management Officials (RA, RM and RC) must complete the Records Management Training Course in Army Learning Management System (ALMS). !! REF D IS MCO 5210.11F, MARINE CORPS RECORDS MANAGEMENT PROGRAM. SESSION 7: Mail Center Technology. The United States Department of Defense (DoD) 5015.2-STD has a standard that many other organizations have informally adopted as their own. E-mail Management An E-mail System is a mode of transmission, not a type of record An E-mail Message use and management … records must be managed per the DoD Records Management Program Guidance on e-mail. The 5015.2 is a detailed description of how the US Department of Defense wants to manage its electronically stored records. DoDEA Director (Page 15, NARA Form 1005) !! This Manual is issued under the authority of DoD Instruction 4150.7, “DoD Pest Management Program,” April 22, 1996. This Manual applies to the Office of the Secretary of Defense, the Military Departments DoDEA DOES NOT MAINTAIN COPIES OR RE-ISSUE HIGH SCHOOL DIPLOMAS !! Some agencies will have more Capstone officials than others. The processes, procedures, roles and permissions are all designed to meet the specific requirements for records management functionality in a DoD repository. Memo “Managing Government Records Directive,” 24 Aug 2012 (i) DoD 5015.2-STD “Electronic Records Management Software Applications Design Criteria Standard,” 25 Apr 2007 (j) 36 CFR 1236, Electronic Records Management (k) OPNAVINST 5210.20 Navy Records Management Program 21 Dec 2010 Recommend use of an Electronic Records Management System (ERMS) certified to be compliant with DoD 5015.2-STD. FOIA Electronic Code of Federal Regulations, Title 32, Subtitle A, Chapter N, Part 286. You can find the Elementary and Middle school’s contact information on our website at www.dodea.edu by clicking the down arrow on the "FIND YOUR SCHOOL" link in the upper right hand corner of the website. This means you should either: Print a paper copy and file it in the corresponding folder within your command or activity’s record management system Store within a DoD 5015.2-STD compliant Electronic Records Management (ERM) Cybersecurity Maturity Model Certification . The move also is … Each lesson provides a certificate upon completion which can be downloaded. DoD is undertaking the Enterprise Digital Learning Modernization (EDLM) initiative.